How to run staff payroll

What it's for

Staff Payroll lets you set how each team member is paid, run a pay period in a few clicks, and keep a record of every payment. It's the quickest way to pay salaried and hourly staff without spreadsheets.

Where to find it

Finance → Staff Payroll tab. It has three sub-tabs: Staff Pay, Pay Runs and Pay History.

Step-by-step

1. Set each staff member's pay (Staff Pay)

1. On the Staff Pay sub-tab, find the team member and click Edit Pay.
2. Choose a Pay Type:
   • Salary — enter the Annual Salary; Skooly works out the per-period amount.
   • Hourly — enter the hourly rate and hours per week.
3. Click Save. The staff member moves from Not configured to showing their rate

and estimated pay per period.

2. Run a pay run (Pay Runs)

1. Open the Pay Runs sub-tab. The Upcoming Payroll card shows the pay date,

period, number of staff and the estimated total.

1. Click Preview Payroll to check each person's pay before committing.
2. Click Run Payroll to process the pay run. It then appears in Pay Run History

with its total, staff count and status.

3. Review pay history (Pay History)

1. Open the Pay History sub-tab and choose a Staff Member.
2. See every pay period for that person — pay date, gross pay, adjustments, net pay and

status.

1. Use Export to download the history.

Tips & limits

• Set up pay for everyone on Staff Pay first — only configured staff are included in

a pay run.

• The Staff Pay cards summarize your Est. Monthly Payroll and how many staff are

Salaried vs Hourly.

• A completed pay run can be pulled into your books from the Expenses tab using

Add from Payroll, so staff costs count toward your center's expenses.

Related articles

• How to track center expenses
• Understanding the Finance dashboard
• How to add a staff member