How to run payroll

What it's for

Payroll lets you set how each staff member is paid, preview what everyone would earn for a period, and process a pay run — so you can pay salaried, hourly and per-class instructors without spreadsheets.

Where to find it

Finance → Payroll.

Step-by-step

1. Configure how each staff member is paid

1. On the Payroll screen, click Configure Payroll to open Staff Pay Configuration.
2. Click Add Staff Configuration, then Select a staff member.
3. Choose a Pay Type:
   • Hourly Rate — an hourly rate, with optional overtime above a weekly threshold.
   • Monthly Salary — a fixed monthly amount.
   • Per Class / Student — a rate per class or per student, set per program (for example, 120 min · C$110.00 flat, or a tiered rate per student).
4. Add any recurring Deductions, set the Effective Date, and click Add Configuration.

You can also use Bulk Import or Templates to set up many staff at once.

2. Preview the payroll

1. Back on the Payroll screen, click Preview Payroll.
2. Choose a period — This month, Last month, or a custom From/To — then Fetch.
3. Review the per-staff breakdown and the grand total. Anyone who would be paid nothing is flagged, so you can fix their configuration first.
4. Export CSV or Print the preview if you need it. Nothing is processed at this stage — the preview is read-only.

3. Run the payroll

When the preview looks right, click Run Payroll to process it. The run then appears under Recent Payroll Runs, and you can Download Payslips for staff.

Tips & limits

• The stat cards show Current Month, Total YTD Paid, Active Staff and the Next Payroll date at a glance.
• Preview first — it's read-only and the quickest way to catch a missing rate before you process pay.
• Use View Reports and Download Payslips from the Payroll screen for records after a run.

Related articles

• How to record a payment
• How to manage invoices
• Understanding billing and payments