How to choose who receives an announcement

What it's for

When you send an announcement, you decide exactly who gets it — the whole school, one level or program, a handful of specific people, or your staff. This lets you send a school-wide notice to everyone but a class-specific change to just that group.

Where to find it

The recipient options appear on the New Announcement page (Communications → Announcements → Send Announcement), in the Recipients section.

The ways to choose recipients

The Recipients dropdown offers five choices:

All Students & Staff (the whole school) Sends to everyone — all families and all staff. Use this for school-wide notices like holidays or closures.

All Students Sends to every student's family, without staff.

All Staff Sends to your staff only — useful for internal notices.

Specific Class/Program (a group by criteria) Narrow the audience by ticking one or more:

• Levels — a particular class level or age group.
• Student Tags — students you've labelled (grouped by category).
• Programs — everyone enrolled in a specific program.

You can combine these — for example everyone in one program at one level. Use the search box to find a level, tag, or program quickly.

Specific Students (pick individuals) Choose exact recipients from a searchable list. Search by name or email and tick each person. Use this when the message is only for a few families.

Step-by-step

1. On the New Announcement page, find the Recipients section.
2. Open the dropdown and choose one of the five options above.
3. If you chose Specific Class/Program, tick the levels, student tags, or programs you want to reach.
4. If you chose Specific Students, search and select each contact.
5. Finish composing and send — you can review who it reached afterward in the delivery status (see *How to send an announcement*).

Tips & limits

• Student Tags come from the labels set on student profiles; if a tag isn't listed, no student currently has it.
• If your staff access is limited to certain levels or programs, you'll only be able to send to people within that scope — see *How to control staff access to communications*.
• To send the same message again later, save it as a template — see *How to create message templates*.

Related articles

• How to send an announcement
• How to control staff access to communications
• How to create message templates